VENDOR REGISTRATION

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NOTE: WE ARE NO LONGER ACCEPTING VENDORS


VENDOR GUIDELINES

  • Arrival Times: Vendors may arrive at 5pm as Main Street will be closed at 5:30 and you will be allowed to move to the street at that time. All vendors should be set up with vehicles removed no later than 6pm. Due to the timing of this event, no early setup is permitted.
  • Space Assignments: Downtown Businesses with a store front on Main Street are placed in front of their store unless otherwise discussed with our DLA team. Other vendors will be placed on Main Street or surrounding areas within the festival footprint. Assignments will be relayed to you via e-mail once all applications are in. You are responsible for providing your own tent and tables if so needed.
  • Vendor vehicles are not allowed back into the event site until the event is over and crowds are cleared.
  • Refunds for booth space fees will not be given to no-shows.
  • Please also attach a Certificate of Liability Insurance.
  • The event is rain or shine, no rain date is scheduled.
  • The latest you may submit an application is August 18, 2017. 
  • All vendors must provide their own accommodations. (tents, tables, chairs, etc.) The event will not provide anything other than your 10x10 space. 
  • Vendors are permitted to sell their products but must specify what they are selling. Only vendors registered as a food vendor are permitted to sell food and drink.  

FOOD VENDORS

  • Food Vendors are responsible for proper disposal of your own waste water and grease.
  • Vendors in booths on Main Street are not permitted to serve alcoholic beverages of any kind.
  • All food vendors must pass Heath Department inspection. This will include insuring that you have proper hand washing stations. Those not passing inspection will not be permitted to participate in the event and refunds will not be given. It is the responsibility of the food vendor to contact the Health Dept. and to fill out all necessary documents that is required by the Health Department. If you have a permanent permit, attach a copy with your application.
  • Food vendors will be go through a vetting process. Your application submission does not ensure a vendor spot at the event.
  • Not all food vendors will be placed on Main Street. Vendors will be spread throughout the footprint of the event, which includes the side streets.
  • No rental contracts with private property owners will be granted for this event. Since this is a special event, all vendors must pay the vendor fee to be allowed to serve within the footprint of the event. Vendors that attempt to access the festival without paying the vendor fee will be asked to vacate the festival grounds.

NOTE: WE ARE NO LONGER ACCEPTING VENDORS

VENDOR FEES

Licensed Downtown Lynchburg Business - FREE  *We will place your booth in front of your store front unless otherwise agreed upon before the event. *Downtown Lynchburg is defined as Clay Street to the River, 5th street to the expressway*

For-Profit Business Space - $300 ($350 after August 18, 2017)

Non-Profit Business Space - $100 ($125 after August 18, 2017)

Government Agency - FREE

Food Vendor - $150 ($175 after August 18, 2017)

Artisan Vendor - $100 ($125 after August 18, 2017). *Craft and Artisan spaces are reserved for handmade items such as jewelry, art, pottery, wearables, etc.   

IF PAYING BY CHECK:
Downtown Lynchburg Association
901 Church St., Suite 104
Lynchburg, VA 24504  

PLEASE ADD Downtown Lynchburg Association to your insurance and mail to:
901 Church St., Suite 104
Lynchburg, VA 24504  


Contact Name
Contact Name
Business Address
Business Address
Daytime Phone *
Daytime Phone
Cell Phone *
Cell Phone
Please provide us with a brief bio and description of your business
Please choose from the following category
Checkbox *
*an additional fee of $20 will be charged for vendors requesting access to power.

Once you have completed the application please submit your vendor fee. 

Your application is not completed until payment has been submitted. 

IF PAYING BY CHECK:
Downtown Lynchburg Association
901 Church St., Suite 104
Lynchburg, VA 24504